Data Management - Manage your data fast and easy with a PIM system
With Perfion PIM you can maintain ALL types of product data from one single place - fast and easily. You have a complete overview of the data associated with a product – and of missing data as well.
If you make a change to product data, the new entry is immediately displayed everywhere the product appears. In Perfion, you can also search and filter data as you please, and quickly make changes across many products at once.
Perfion Product Information Management (PIM) makes it fast and easy to manage all of your product information:
Edit data directly in the view (even images). It is like Excel on steroids.
- Each view adapts itself to show relevant data for the type of product
- Data in a hierarchy
- Inheritance. Manage information on a product series level to apply it to all variants.
Work on any device, from anywhere (Web-based interface)
Perfion can be installed on your Windows PC for optimal performance, or used via a web-based interface from any type of device such as smartphones or tablets. The web interface is highly responsive and automatically adapts to the resolution of your screen.
No matter your preference – everyone still has real-time access to the same source of truth.
Compare products and versions
Quickly see differences between products or versions, and copy changes back and forth.
Up-to-date data everywhere
An item can appear in many views. No matter where an item is edited - in a category, a catalog, a Web site or in any other hierarchy - all changes are reflected everywhere to ensure consistency.
All information about an item can be accessed and managed from a single dialog in Perfion or directly from within Microsoft Dynamics and SAP.
The information is divided into relevant groups, and several language versions can be maintained from the same dialog.
Manage and apply changes directly in data-view
With the enhanced ability to fast and easy search and filter on all data directly in your data-view, you can quickly manage and apply changes across your products.
Store your common tasks as favorite searches and reapply them again at any time. You can even expose them to others on your website or other channels.
Ensure Data Integrity
Perfion allows you to configure validation rules on the data in your system. For example, you can restrict the value range that users can input in a given field, or limit the text length of product descriptions. Validations can be enforced as “soft” (warnings which can be overridden) or “hard” (illegal value rejected):
Product items can be grouped into many different categories. Indeed it's possible to group items by any desired feature or even multiple features e.g. to classify your products according to UNSPC, eCl@ss etc.
Sometimes the same product items require different data for different purposes. This is handled by creating derived brand items to hold feature data specific to the particular purpose such as:
- Present a product differently in different Catalogs
- Attach different information for different usages
Import & Update
Information about your products or other related data, can easily be imported into Perfion or updated via external data files such as Microsoft Excel or Xml, making it possible to consume updated information from partners or structure all your existing information very fast.
More than Product Information
All information in Perfion can be extended with further information, so there is no limit to the amount or type of information that can be managed by Perfion. So you can even manage related information such as; Designers, Actors, Employees and additional Customer and Project information etc.
Manage data in multiple languages
In Perfion, some data will be universal, while others (such as textual descriptions) will exist for each language that you wish to use.
You can assign different users to maintain data in their respective languages, or you can use external translation tools or agencies to maintain your data. Perfion lets you export the standard XLIFF format, and import a new file with any additions or updates.
Keep track of changes with logging functionality
If enabled, Perfion will allow you to review all changes made to the data in a special log. This is the place to go, if you want to view the history of any data, or explore who-did-what-and-when.
In the log, you are also able to restore previous values if a change was made by mistake or is deemed unnecessary.
In Perfion, you can tailor the rights of each individual user. It is possible to define group or individual access restrictions, and you can even make data-specific authorizations.
Use case examples:
- Restrict sensitive functionality, e.g. importing data from external sources, to trusted users
- Person X can only see products of a certain type, and can only edit the textual description, not the technical data
In Perfion, you can define default values to make sure that a given feature is always filled in, and to make data creation more efficient and less error prone.
Default values can be context-specific, so that the default length of your screwdrivers is different from your default length of chainsaws.
Use background scheduling to execute periodically recurring tasks. This feature enables e.g.:
- Nightly imports of data from various sources and with a complex mapping process into your PIM system
- Cleanup of products with certain attributes or characteristics
- Rule-based data changes
- Exports of data into custom formats for use in other systems
If you care about the quality and safety of your production data, it can be relevant to implement and test data configuration changes in a separate environment before pushing such changes to the production environment. With deployment functionality, administrators can select which areas of configuration to deploy, and do so swiftly and precisely without ever making modifications directly in the production system.
Rich Text Format Editor
Enrich your data descriptions with tables, images and custom fonts by using Perfion’s Rich Text Format editor.
- Microsoft Word-like editor
- Insert images and tables
- Use your own custom fonts
- Show the documents directly in the Report Designer
- Get the result as either RTF or HTML